As the third and final blog in our 2026 Venue Edit series, this instalment focuses on the Lucy Claire Events venue‑finding process — the method we use to ensure every venue is the right fit.
At Lucy Claire Events, every project begins with one core resource: our Little Green Book — a curated collection of trusted venues, operational insights and specialist suppliers built over years of experience. It sits at the centre of how we find the right venue and shape the right event for each client.
The process starts when a client gets in touch. We arrange a briefing call to understand the purpose of the event, guest profile, budget and any logistical requirements. A Venue Finding Agreement (VFA) is then issued, signed and returned, followed by the client’s full brief.
From there, the Little Green Book comes into play. Using our knowledge of how each venue performs — not just how it looks — we create a tailored list of options that genuinely fit the brief. Clients select a shortlist, and we prepare a detailed proposal, arrange site visits, and manage any negotiations needed. Once a venue is chosen, we confirm the booking and ensure the contract is issued correctly.
Clients can then either continue directly with the venue or move into full event management, where we oversee logistics, suppliers, schedules and on‑site delivery.
The clever bit is knowing which venues will work for the event’s objectives — balancing style, logistics and guest experience so the event delivers exactly what it needs to. The Little Green Book is what makes that possible.
Our goal is simple: a structured, efficient process that leads to an exceptional event. If you want a look at our published Little Green Book – see here! Venue Finding – Lucy Claire Events